Smart, service-specific builders
Pre-built, audited estimate templates for landscape, hardscape, irrigation, lighting, snow, and lawn — with man-hour labor grids and real material catalogs.
Built for the green industry
The CRM that helps you estimate profitably and get paid faster.
Estima is the all-in-one platform built specifically for landscape & hardscape pros — smart job-specific estimating, branded proposals, scheduling, invoicing, and QuickBooks sync, all in one place.
Launch offer 50% off your first 6 monthsNo long-term contracts · Built by landscapers, for landscapers
One platform for every service you offer
Landscape
Hardscape
Irrigation
Lighting
Snow & Ice
Lawn Care
Why Estima
Generic field-service software wasn't built for your work. Estima is.
From multi-thousand-dollar hardscape installs to recurring maintenance routes, Estima understands how green-industry jobs are actually priced, scheduled, and billed.
Landscape & hardscape focus
Purpose-built estimating for outdoor pros — not a one-size-fits-all contractor tool.
Estimate profitably
See your true margin on every job before you send it — labor, materials, and overhead included.
Get paid faster
Branded invoices, deposits, late-fee automation, and real-time QuickBooks sync.
Work more efficiently
Stop juggling spreadsheets and apps. Quote, schedule, and bill from one place.
Game-changing features
Everything you need to run a profitable outdoor business
The tools that set Estima apart from the generalists — built around how green-industry jobs really work.
Hardscape & pool configurators
A full-screen line-item workbench with paver border auto-calc and a catalog-driven pool builder. Nothing else in the industry comes close.
Branded proposals & e-sign
Client-friendly descriptions generate automatically from your selections. Customers review, accept, and sign online — no back-and-forth.
Change orders done right
Add scope mid-project without double-counting your contract or scrambling your payment schedule. Clean approvals, accurate totals.
Invoicing that fits your routes
Recurring maintenance billing, merged statements, deposits, account credits, and automatic late fees queued for your review.
Real-time QuickBooks sync
Invoices and payments flow automatically between Estima and QuickBooks Online — no double entry, no reconciliation headaches.
Measure right from the map
Draw a property's lawns, beds, and driveways on the satellite view and pull exact square footage straight into your estimate.
A mobile app for your crews
Crews install the Estima Crew app straight from the browser and see their day's routes and jobs — even where the signal drops.
One-click route optimization
Order every truck's stops using real roads and balance the day across crews — less windshield time, more billable time.
New in Estima
Measure the property before you ever roll a truck
Type an address, pull up the satellite view, and trace the lawns, beds, driveways, and fence lines. Estima turns your drawing into exact quantities — ready to drop straight into an estimate.
- Draw areas, lines, and counts right on the map
- Square footage and linear feet calculated instantly
- Measurements flow straight into your estimates — lawns, beds, hardscape, and more
- Quote faster — and skip the extra windshield trip
Property measure · 4128 Maple DrSatellite
Front lawn · drawn on map6,480 sq ft
Planting beds940 sq ft
Sent to estimateWeekly mowing
The estimating workbench
Price big jobs with confidence — in minutes, not hours
Estima knows the difference between a paver patio and a planting bed. Pick your service, drop in line items from real catalogs, and let the math do the heavy lifting.
- Man-hour labor grids you can edit per crew and task
- Materials priced at cost with your markup applied automatically
- Paver borders, pool builds, and zones calculated for you
- A live profit & margin card before you ever hit send
Estimate workbenchHardscape
Pavers · 480 sq ft$6,480
Soldier border · auto$1,240
Crew labor · 86 hrs$5,160
Gross margin42%
Billing & payments
From signed estimate to money in the bank
Estima turns accepted estimates into deposits, milestone payments, and recurring invoices automatically — and keeps your books in sync with QuickBooks the whole way.
- Collect deposits and milestone payments on schedule
- Merge a client's invoices into one clean statement
- Automatic late fees, reminders, and account credits
- Two-way QuickBooks Online sync — zero double entry
Invoice · #INV-5021Paid
Deposit (35%)$7,371
Progress payment$8,400
Final balance$5,289
Synced to QuickBooks
$21,060
How it works
Up and running in three steps
No complicated setup. Estima fits the way you already run jobs.
1
Build a winning estimate
Pick a service, drop in line items, and Estima prices the labor, materials, and margin for you — then turns it into a branded proposal.
2
Win the job & schedule it
Clients accept and sign online. The job becomes a deposit, a payment schedule, and crew-ready visits — automatically.
3
Bill it & get paid
Invoice on completion or on a recurring route, collect payments, and watch it all flow straight into QuickBooks.
Built from experience
We built Estima because nothing else fit the work
Estima comes from 32+ years in the green industry. Every feature exists because we needed it ourselves — to quote faster, protect our margins, and run the whole business in one place.
That means no bloated modules you'll never touch, and no generic "contractor" workflows that ignore how your jobs actually get priced and paid.
Our story“Estima pays for itself on a single hardscape job — we catch margin we used to leave on the table, and the proposals close more work.”
Built from experience32+ years in the green industry
See Estima on your own jobs
Book a 20-minute demo and we'll walk you through estimating, billing, and QuickBooks sync using examples from your kind of work.